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Effective financial management

Effective financial management of projects is dependent on having the data to hand which you need to act upon. Coretime is a powerful project accounting tool which allows you to view Work in Progress in an instant and control your invoicing schedule.
Within Coretime, Work in Progress can be defined as the value of work on projects which has been completed but which has not yet been billed. This definition can vary depending on whether you have clients who operate on a fixed fee or retainer basis or on a time and materials basis. Coretime is able to allocate billing determined by the way you wish to invoice your clients.
Coretime allows you to view your Work in Progress and invoiced work and easily assess the appropriate items which are completed and ready for ‘tagging’ for invoicing. It allows you to raise an invoice immediately within the system with invoice backing notes if required. Integration with Sage Accounts packages ensures no duplication of effort.

Topline financial summary information automatically calculates the Percentage Complete on a project and gives you an immediate overview of Debtors. Coretime gives you all your key financial data in one system to ensure that you can keep your billing cycles as short as possible and control the debtor position on your projects.

Below are some of the features which help you control the financial aspects of your projects:

Immediate visibility of WIP 

  • Value of unbilled work
  • Value of WIP
  • Value of work ‘tagged’ for invoicing
  • Budgeted value
  • Percentage of budget which is unbilled
  • % of budget which is Work in Progress

View current Debtor position 

  • View raised invoices
  • Export into Sage 50 or Sage 200
  • Export payments into Sage 50
  • Import payments from Sage 200 

Financial Overview

  • Obtain overview in Financial Summary tab
  • Allocated fee
  • Costs to date
  • Percent completed
  • Estimated Total Costs
  • Surplus/Deficit

Rapid invoicing

  • Tag items for invoicing
  • View past invoicing points
  • View profitability at an invoice level
  • Create Draft Invoices for approval
  • Generate the invoice immediately ready for issuing
  • View invoices raised within the WIP screen
  • Batch Email automatically 
  • Post to Accounting system

Control value of WIP 

  • Generate a job report
  • Analyse by billed versus unbilled jobs
  • Biew WIP as unbilled items as well as from on a revenue recognition / % complete basis
  • See Aged WIP and WIP at a date point

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